#StTWG24

St Thomas ASC

Winter Graded 2024

(Under World Aquatics Rules /Scottish Swimming Regulations)

Arbroath Sports Centre

1st December 2024

Licence No: MD/L2/16/DEC.24

MEET Information

Table of Contents

VENUE DETAILS, SESSION TIMES, EVENTS, ELIGIBILITY INFORMATION & ENTRY GUIDE	3

Age Groups	3

Programme of Events	3

St Thomas ASC Contact	3

Promoter	3

Entry Process	3

Consideration times	4

Entry Deadline	4

Session Times	4

Spectating & Programmes	4

Health & Safety	4

Competition Disclaimer	5

Eligibility	5

Transgender & Non-Binary	5

Entry Guide	5

SCHEDULE OF EVENTS	6

WITHDRAWALS, POOLSIDE PASSES, TECHNICAL OFFICIALS & GENERAL INFORMATION	7

Withdrawals	7

Event Regulations	7

Marshalling	7

Swimwear	7

Team Staff	8

Technical officials	8

AWARDS & PRESENTATIONS	9

Medals	9

Trophies	9

Presentations	9

TECHNCICAL OFFICIALS DECELRATION FORM	10

VENUE DETAILS, SESSION TIMES, EVENTS, ELIGIBILITY INFORMATION & ENTRY GUIDE

Dates:	1st December 2024

Venue:	Arbroath Sports Centre, Keptie Road, Arbroath, DD11 3EW

Pool:	6 lane x 25m (Full electronic timing)

Promoters:	St Thomas Amateur Swimming Club

Age Groups

Individual Events

10 & Under	Male & Open and Female

11 - 12 Years	Male & Open and Female

13 - 14 Years	Male & Open and Female

15 & Over	Male & Open and Female

Age at – 31st December 2024

Programme of Events

100m Freestyle, Backstroke, Breaststroke, Butterfly	Heat Declared Winner

200m Freestyle, Backstroke, Breaststroke, Butterfly	& Individual Medley	Heat Declared Winner

400m Freestyle	Heat Declared Winner

St Thomas ASC Contact

Jordan Young

Meet Director

Email: Arbroath.st.thomas.gala@gmail.com

Promoter

St Thomas Amateur Swimming Club

Entry Process

Entries will be by Computer File Only, files can be obtained by emailing arbroaths.st.thomas.gala@gmail.com or from www.swimscotland.co.uk

Where possible the accepted entries for each age group will be equal, but if an age group is under-subscribed, the organising committee reserves the right to include additional entries in other age groups. Should an event be oversubscribed swimmers who are fastest in that event & age group will be scratched first. A maximum of 2 reserves per age group per event may be selected.

Consideration times

There are consideration times for this event, swimmers must be slower than the times stated below. Swimmers entering with NT will not be accepted.

Male & Open	Female
15 & Over	13 – 14 Years	11 – 12 Years	10 & Under	Event	10 & Under	11 – 12 Years	13 – 14 Years	15 & Over
4:26.57	4:47.11	5:32.89	6:18.63	400m Free	6:22.61	5:33.93	4:56.39	4:43.36
2:19.29	2:32.31	2:57.84	X	200m Back	X	2:55.87	2:36.42	2:28.37
2:39.37	2:55.48	3:25.64	X	200m Breast	X	3:23.64	2:59.98	2:51.68
2:22.77	2:37.94	3:13.24	X	200m Fly	X	3:11.28	2:42.58	2:33.55
2:05.17	2:15.96	2:37.87	2:54.16	200m Free	2:55.93	2:38.05	2:21.49	2:14.05
2:21.89	2:35.46	3:00.09	3:21.68	200m IM	3:19.30	3:00.11	2:40.38	2:32.08
1:04.80	1:11:48	1:24.01	1:32.95	100m Back	1:32.95	1:23.10	1:13.43	1:09.25
1:13.33	1:21.01	1:37.24	1:48.94	100m Breast	1:47.12	1:35.65	1:23.79	1:19.58
1:03.71	1:10.79	1:25.29	1:40.25	100m Fly	1:40.14	1:24.97	1:13.85	1:09.38
57.57	1:02.76	1:13.41	1:21.74	100m Free	1:21.64	1:13.69	1:05.61	1:02.19

Entry Deadline

Friday 1st November 2024 at 6pm

Session Times

Date:	Session:	Warm Up:	Start:	Start times may be adjusted once entries have been received. This will be intimated on the Draft Programme.
Sunday 1st December 2024	Session 1	08:45	09:50
Session 2	13:30	14:35

Spectating & Programmes

There is limited seating available for spectators in the balcony. An entry fee may be payable to access the balcony, if so, this will be cash only. Programmes will be available to purchase for £5 on the day and will include a start sheet for each session.

Health & Safety

We want to ensure the competition, as far as possible for everyone attending, is a safe and healthy environment that will be enjoyable and successful.

All competition in Scotland will be operated in line with Scottish Government and Public Health Scotland and Scottish Swimming Guidance, current at the time of the competition taking place. Full details will be issued nearer the date of the competition.

All competitors and other attendees are required to adhere to the conditions of the competition to ensure that we stay compliant and safe. Anyone failing to follow the conditions will be refused access or removed from the venue and no refund will be offered.

Competition Disclaimer

In the event of cancellation or abandonment of the event, refunds, if any, will be made at the absolute discretion of St Thomas ASC. St Thomas ASC will have no legal liability to make a refund or to pay any form of consequential or indirect damage such as loss of enjoyment, travel, catering and accommodation.

Eligibility

All competitors must be registered with their National Federation to be eligible to compete (World Aquatics Rule GR 1.1).

A Swimmer can only compete for one Club/Team during the meet and must be eligible to swim for their Club/Team in accordance with Company Rule 5.1

Transgender & Non-Binary

As of the 1st January 2024 the Scottish Swimming Transgender & Non-Binary Competition Policy was implemented nationally across all aquatics sports. The policy and FAQs can be found HERE. Any policy related matters that arise during the event should be reported to and will be recorded by the Meet Convenor/Lead Referee and these matters will be communicated to and managed post event by the relevant Scottish Swimming Staff. At no point will members be challenged on the day of a competition with any matters being resolved post event.

As a result of this policy being implemented, any competitor intending to compete within the Female category at this event will be required to provide confirmation that their birth sex is female when signing up to the meet conditions through entry. By entering the Female category, athletes are therefore confirming their birth sex is female and are eligible to compete in the Female category.

Entry Guide

Entries will be by computer file only

Entry file is available on the swimscotland website

The completed entry file must be emailed to: Arbroath.st.thomas.gala@gmail.com

The subject line MUST be Club Code – Winter Graded

Please ensure that you request a read receipt if you wish confirmation of entries being received

A proof of time report is required on entry and there will be random checks on times. Clubs may be asked for additional information about the times entered.

Once the computer entry file has been submitted, the Entry Secretary must complete the Online Application Entries Summary

The details of the summary sheet should be passed onto the relevant person in your club who has responsibility for making payments.

BACS: Please use Ref WinterGraded_Club Code

TSB Bank

Sort Code: 30-25-87, Account No: 00775842

Entry fee(s):	£6.50 Individual Entry

No entries will be accepted without the correct fee, or with the Entry Files incorrectly completed. No refunds will be given after the draft programme has been finalised.

Acceptance of Entries

As soon as possible after closing date, an entry list will be emailed to Club Meet Secretaries for Checking.

The entry list will show a list of your entries only. This will allow for any mistakes to be rectified.

Any queries from the entry list should be directed to Arbroath.st.thomas.gala@gmail.com

A few days after checks have been done, a draft programme will then be emailed to Club Meet Secretaries.

Please make sure that we hold a current contact email address for your Meet Secretary.

SCHEDULE OF EVENTS

Sunday 1st December 2024
09:50am – 12:50pm
101 – Male & Open 400m Freestyle
102 – Female 200m Backstroke
103 – Male & Open 200m Breaststroke
104 – Female 200m Butterfly
105 – Male & Open 200m Freestyle
106 – Female 200m IM
107 – Male & Open 100m Backstroke
108 – Female 100m Breaststroke
109 – Male & Open 100m Butterfly
110 – Female 100m Freestyle

Sunday 1st December 2024
2:35pm – 17:35pm
201 – Female 400m Freestyle
202 – Male & Open 200m Backstroke
203 – Female 200m Breaststroke
204 – Male & Open 200m Butterfly
205 – Female 200m Freestyle
206 – Male & Open 200m IM
207 – Female 100m Backstroke
208 – Male & Open 100m Breaststroke
209 – Female 100m Butterfly
210 – Male & Open 100m Freestyle

WITHDRAWALS, POOLSIDE PASSES, TECHNICAL OFFICIALS & GENERAL INFORMATION

Withdrawals

Once entered refunds will not be issued unless on Medical Grounds and a Medical Certificate is presented.

Please see withdrawal details below

Online Withdrawal Form– Deadline 2pm Friday 29th November 2024

Withdrawals will be accepted on the day at the recorders desk before the start of the warm up for the session

Please note: Any late withdrawals from Heats on medical grounds should be discussed with the Meet Director prior to being submitted to the Recorders.

Event Regulations

Entry and Entries to all events is expressly subject to the Event Regulations on our website which can be found here and may, where appropriate, also require compliance with the facility provider’s regulations.

St Thomas ASC reserves absolutely the right to eject from events any person failing to comply with each and all of the Event Regulations.

Marshalling

Swimmers must report to marshalling heats at least 5 races prior to their race. If a swimmer has not reported to marshalling by the time their race is in the final call room, they will not be permitted to swim and a reserve, if available, shall swim in their place.

The final call room shall be the last row of seats in marshalling prior to moving to the blocks.

Swimwear

British Swimming and Scottish Swimming advise that World Aquatics BL 8.1 only applies to Olympic Games and World Aquatics events. A suit check will only be made if a World or European record is being claimed. There is not a requirement for officials to check that costumes are on the approved World Aquatics list. Bylaws BL 8.2 and BL 8.3 cover our requirements for design and material.

SW8.0	Scottish Swimming Rules SW8.8	Swimwear Policy

SW 8.8.1 For events held under the direct jurisdiction and control of Scottish Swimming the Scottish Swimming "Swimwear Policy" shall also apply. This policy is included in full in Appendix 1 of these regulations.

At this meet the policy on Agreed Swimwear & the policy on Technical Swimsuits shall apply

Team Staff

All Team Staff must have a Poolside Pass. There will be a charge of £7 per Poolside Pass which shall include lunch.

Teams will be limited to 2 members of staff for the first 20 Swimmers and 1 member of staff for each 10 swimmers thereafter.

Without a valid pass the member of staff will NOT be permitted entry to the event.

Clubs should indicate on the Application Summary the number of passes they require.

Passes will be given to team staff on their arrival at the venue.

Technical officials

We would be very grateful for a list of Officials willing to help on the day. A completed technical officials sheet should be sent to our STO Co-Ordinator by email to arrive before Sunday 17th November 2024 arbroath.st.thomas.sto@gmail.com.

Judges and Timekeepers in training, who are requiring specific signatures, should make this clear in their request. Requests will be accommodated only if the referee considers it practical.

STO Poolside Uniform

In accordance with the British Swimming and Scottish Swimming Rules, the poolside uniform for technical officials at this meet will be:

White top,

Black trousers, dress or skirt and must be below the knees. Shorts will not be permitted.

Black poolside shoes, black socks and black accessories

Catering & Refreshments

All technical officials should bring their own water bottle. Water fountains will be available at the pool for refills

Officials who volunteer for both sessions on any given day will be provided with Lunch and refreshments

AWARDS & PRESENTATIONS

Medals

Individual Events

Medals will be awarded for 1st, 2nd and 3rd in each Age Group.

Swimmers who swim faster than the consideration times will receive a Too Fast Certificate recording their time.

Trophies

Best Male & Open Swimmer, Best Female Swimmer, Best Visiting Club Trophy.

Points scoring shall be 6, 5, 4, 3, 2 and 1 point for all events.

Presentations

There will be no presentations for medals or certificates at the meet. Swimmers should collect their medals or too fast certificates from the medal table after their event. Presentations shall take place for the Best Male & Open Swimmer, Female Swimmer & Visiting Club Trophies following the final race in Session 2

TECHNICAL OFFICIALS DECLARATION FORM

Club Name	Click or tap here to enter text.

STO Contact Name	Click or tap here to enter text.

STO Contact Email	Click or tap here to enter text.

STO Contact Number	Click or tap here to enter text.

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Please submit this form no later than Sunday 17th November 2024 either by using the submit button above or emailing directly to Arbroath.st.thomas.sto@gmail.com